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Zoom Whiteboard

Zoom Whiteboard

This article covers the Zoom Whiteboard, a new feature of Zoom that allows you to brainstorm and collaborate with other Zoom users on a persistent, expandable, digital canvas. Please note, this new functionality is different from the meeting-bound whiteboard that you can access via the Share Screen button within a meeting; that older style of whiteboard can still be used following the How to Write on the Screen During a Zoom Meeting instructions.

Contents

Note: When using the Zoom mobile app on a tablet or iPad, Zoom Whiteboards can be viewed and edited. When using the Zoom mobile app on a smaller mobile device, such as a phone, you will only be able to view Zoom Whiteboards.

Accessing the New Zoom Whiteboard

From within a meeting

To access the Zoom Whiteboard from within a meeting, click the Whiteboard button on the in-meeting controls.

Zoom in meeting control bar with Whiteboard button highlited in red.
Click image to see a larger version.

Once you open Zoom Whiteboards, any previous whiteboards will be listed (1). To create a new Zoom Whiteboard, click New Whiteboard, then choose whether you want the participants in the meeting to be able to access the Whiteboard after the meeting (2) and whether they can edit the Whiteboard or just view it (3). When your settings are set the way you want them, click Open and Collaborate (4).

Zoom screenshot showing any previous whiteboards ( red cirtcle number 1). To create a new Zoom Whiteboard, click New Whiteboard, then choose whether you want the participants in the meeting to be able to access the Whiteboard after the meeting (red circle number 2) and whether they can edit the Whiteboard or just view it (red circle number 3). When your settings are set the way you want them, click Open and Collaborate (red circle number 4).
Click image to see a larger version.

From outside of a meeting

To use the Zoom Whiteboard feature outside of an active Zoom meeting, your version of Zoom must be up to date at version 5.10.3 or later. Learn how to update your Zoom client here. Once Zoom is up to date:

  1. Sign into your Zoom account using the Zoom client on your device or web browser.
  2. At the top right of the Zoom window, click the Whiteboards button
Screenshot of Zoom control panel with Whiteboard button highlightd in red.
Click image to see a larger version

To create a new Whiteboard, click New (1). Previously-created Whiteboards will be listed below (2). If you cannot find a Whiteboard from someone else’s meeting, click Shared With Me (3).

Screen shot showing how to create a new Whiteboard (red circle number 1). Previously-created Whiteboards will be listed below (red circle number 2). If you cannot find a Whiteboard from someone else’s meeting, click Shared With Me (red circle number 3).
Click image to see a larger version.

Zoom Whiteboard Tools

When you open a Whiteboard during a meeting, the Whiteboard will show within the Zoom window to all members of the meeting. Cameras will show above or to the side of the Whiteboard depending on your view settings (1). On the left of the Whiteboard you will see the Whiteboard writing tools (2). The name of the Whiteboard can also be changed by highlighting the title and typing a new name (3). Whiteboards will save automatically. To close a Whiteboard, click the Close Whiteboard button (4).

Screenshot of zoom interface - Cameras will show above or to the side of the Whiteboard depending on your view settings (red circle number 1). On the left of the Whiteboard you will see the Whiteboard writing tools (red circle number 2). The name of the Whiteboard can also be changed by highlighting the title and typing a new name (red circle number 3). Whiteboards will save automatically. To close a Whiteboard, click the Close Whiteboard button (red circle number 4).
Click image to see a larger version.

Sharing a Zoom Whiteboard

To share a Zoom Whiteboard you’ve created, either during or outside of a meeting, open the whiteboard you wish to share, select the Share button, and type the contact or email you wish to share the board with.

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