CourseWeb Retention Guidelines

Overview

Starting in the summer of 2018, the university will again be archiving CourseWeb content on an annual bases. Courses from the previous five terms will be kept, and course content from older semesters will be archived and moved to a backup location. For 2018, this means that all content from the
Fall 2016 (2171 term) to present will be retained. Content from Fall 2013-Summer 2016 (2141-2167 terms) will be archived. This policy is an update to the previous policy that was last updated in 2012, which only kept content from the previous four terms. The CourseWeb system was migrated in the summer of 2016 to new servers, and the archiving process was halted during that transition.

Notification and Exceptions

Instructors with courses that are slated to be archived will be contacted near the end of the spring term each year, and offered an opportunity to request that their courses be exempt from this process. Courses where a student earned a G or I grade are automatically retained, and do not require an exception.

Restoring Courses from the Archive and More Information

Archived courses will be moved from the active system to a backup location, where they will be available for restoration by LMS Support and Consulting upon your request. Instructions for retaining an additional course copy on your computer are available here: Exporting and Importing Your Course. These export packages are in a proprietary format that is only readable by Blackboard. Courses can be restored from these exported copies; however, you will not be able to access any of the underlying files or content directly from your computer.

Archiving older courses allows us to free up space in the system, which improves system performance. If you have any questions or concerns, please contact LMS Support and Consulting at LMS@teaching.pitt.edu or by calling (412) 648-2832.

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